Keys for Affiliates & External Partners

University Affiliates

Follow the process below to request keys for KU affiliates:

• Requestor completes online Work Request in Maximo and specifies the person(s) to be issued the key(s).
• Locks, Access and Security Technology Services (LASTS) reviews criteria and notifies the requestor of approval/denial, and provides requestor a cost estimate if requested.
• LASTS produces the key(s) for approved requests.
• LASTS notifies the requestor when the key(s) is ready for pick-up.
• The requestor and/or the recipient sign and date the key receipt and a digital copy of the signed receipt is stored by LASTS.

External Contractors and Vendors

In some circumstances, contractors, vendors or other external partners may need keys to complete work on behalf of the university. Follow the process below to request keys:

• Contractor/vendor contacts KU project manager.
• Project manager completes an online Work Request in Maximo.
• Both the KU requestor and the contractor/vendor representative are notified when the key(s) are ready for pick-up.
• Contractor/vendor pays assessed fee as a deposit to be refunded upon return of the key(s) after work is completed.